Australian High Commission
Honiara
Solomon Islands

Working with us

Employment Opportunity – Human Resource Officer

Closing date for applications: Monday 3 June 2024

The Australian High Commission invites applications for the position of Human Resource Officer in the Corporate Team. 

About the position

The Australian High Commission (AHC) is looking for a suitably qualified and experienced individual to fill the role of Human Resource Officer on an on-ongoing basis. This position will support the Human Resource Manager to provide high level support to the First Secretary – Corporate and Counsellor and Consul-General on a range of management issues, liaise with local authorities and other relevant parties to provide advice on Labour relation matters, assist with locally engaged staff (LES) salaries and other related payments and benefits in accordance with LES Conditions of Service.  

Key responsibilities of the position include, but are not limited to:

  • Check and/or prepare LES entitlements, salaries and social security and medical reimbursements
  • Provide strategic and practical human resources (HR) advice to senior management, managers and staff on all aspects of HR including: workforce planning; employment relations  and staff performance and management;
  • Assist with recruitment activities for the High Commission, including: developing job descriptions and advertisements; responding to candidate queries; and advising outcomes to all candidates.
  • Assist in the coordination of the performance agreement process which includes mid-year and annual reviews to ensure staff performance in consultation with managers.
  • Assist in the preparation of monthly EOM termination and other entitlement schedules
  • Provide assistance and advice on entitlements, reimbursements, financial management rules, and Solomon Islands Labour law to staff, including partner agencies
  • Assist in the preparation of payroll processes and preparation of payslips
  • Manage induction and orientation of LES new starters for DFAT and attached agencies
  • Provide in person HR training to A-based staff around entitlements, allowances, time management system (TiMaS), induction and performance management.
  • Other duties as directed

Qualifications/Experience

  • Knowledge of computer accounting software (SAP) and Microsoft Excel.
  • Knowledge of Solomon Islands Labour Law requirements.
  • Good interpersonal skills.
  • Proficiency in spoken and written English.
  • Knowledge of Finance and HR policies
  • Ability to remain agile to work across multiple corporate streams
  • Relevant tertiary qualification (desirable).

Capabilities

  • Ability to work independently and collaboratively as a productive team member.
  • Communication skills appropriate for various audiences with differing degrees of human resource knowledge.
  • Willingness to learn and be open to tasks across the Corporate Team.
  • Proven ability to manage competing priorities and have strong attention to detail.

Your application, written in English, must include:

  • A one page pitch of no more than 500 words outlining how your skills, experience and qualifications make you the best person for the job;
  • Curriculum vitae (CV); and
  • Contact details for two work-related referees (at least one should be your current or recent supervisor).
  • Tertiary qualifications would be an advantage.

What should I include in my pitch?

  • Your one page pitch is a chance to tell us why you are the right person for the job. We want to know why you want to work at the Australian High Commission, why you are interested in the role, what you can offer us, and how your skills, knowledge, experience and qualifications are applicable to the role.  In a nutshell – why should we hire you?
  • Try not to duplicate information that can already be found in your resume, but do highlight any specific examples or achievements that will demonstrate your ability to perform the role.

Applications should be emailed to: [email protected]  

Employment Opportunity – Finance Officer

Closing date for applications: Monday 3 June 2024

The Australian High Commission invites applications for the position of Finance Officer in the Corporate Team. 

About the position

This position will work with the First Secretary & Consul and Corporate Services Manager and is responsible for managing financial and procurement processes and providing back-up and operational support across the team to ensure services are delivered efficiently and effectively. As a vital member of the team, you will work closely will all staff across the Australian High Commission, liaise with suppliers to achieve successful working relationships and be familiar with relevant financial management processes and policies.

Key responsibilities of the position include, but are not limited to:

Support the Corporate Team with financial management activities:

  • Provide high level accounting support for all accounts processing operations in accordance with the departmental guidelines and legislative requirements;
  • Supervise finance officers, including managing performance, providing feedback and guidance, and identifying and supporting training needs
  • Assist with the management of a range of contracts: create and monitor SAP Contract entries, including Outline Agreements and Purchase Orders
  • Entry of payment documents into SAP and maintain up-to-date records and monitor and report on expenditure;
  • Manage and prepare bank reconciliations in consultation with the Finance Manager;
  • Prepare high level financial reports for review by post management;
  • Contribute ideas to resolving routine and more complex financial matters while contributing to the implementation of systems and process improvement initiatives;
  • Draft correspondence and financial policy documentation, including office circulars;
  • Provide in person financial training to staff around approval processes and vendor management
  • Undertake quality assurance activities to ensure the accuracy and appropriateness of information and procedures;
  • Establish, develop and maintain strong working relationships with a range of key internal and external stakeholders including financial institutions and vendors
  • Review work and assist with coaching of more junior finance staff; and
  • Perform back-up duties of Finance team as required.
  • Assist with End of Month preparations, reconcile WHT and lease payment data and review month end journals as directed
  • Effectively communicate in a well-informed manner, consistent with DFAT’s requirements

Assist with other support activities:

  • Provide relief travel management services in the absence of the Travel Officer.
  •  Obtain quotes for airfares, accommodation and other official travel costs
  • Arrange reservations for DFAT (Department of Foreign Affairs and Trade) travel, update travel itineraries
  • Process local and overseas movement requisitions, calculate and process travel allowances in accordance with departmental instructions
  • Maintain the movement requisition and appropriate travel registers
  • Creation of Electronic Document Records Management Files

Qualifications/Experience

  1. Demonstrated experience in financial management and financial management information systems.
  2. Excellent written and oral communication skills in English and/or Pidgin.
  3. Demonstrated ability to develop and sustain effective working relationships with a range of
  4.  
  5. High level of initiative, flexibility and judgement, and excellent problem-solving capabilities.
  6. Ability to remain agile to work across multiple corporate streams
  7. Relevant tertiary qualification (desirable).

Capabilities

  1. Ability to work independently and collaboratively as a productive team member.
  2. Communication skills appropriate for various audiences with differing degrees of financial knowledge.
  3. Willingness to learn and be open to tasks across the Corporate Team.
  4. Proven ability to manage competing priorities and have strong attention to detail.

Your application, written in English, must include:

  • A one page pitch of no more than 500 words outlining how your skills, experience and qualifications make you the best person for the job;
  • Curriculum vitae (CV); and
  • Contact details for two work-related referees (at least one should be your current or recent supervisor).
  • Tertiary qualifications would be an advantage.

What should I include in my pitch?

  • Your one page pitch is a chance to tell us why you are the right person for the job. We want to know why you want to work at the Australian High Commission, why you are interested in the role, what you can offer us, and how your skills, knowledge, experience and qualifications are applicable to the role.  In a nutshell – why should we hire you?
  • Try not to duplicate information that can already be found in your resume, but do highlight any specific examples or achievements that will demonstrate your ability to perform the role.

Applications should be emailed to [email protected]